Administrative Coordinator

Our Client – a global leader in the biotechnology industry – is currently looking for an Administrative Coordinator to support two departments within the organization.

• University degree
• 3–5 years of experience in an administrative support role
• Experience working with MS Office tools (Excel, Word, PowerPoint)
• Fluency in English and the local language
• Strong organizational and time-management skills
• Ability to work independently and manage multiple tasks simultaneously

Preferred Qualifications:

• Experience working in a similar role within an international or corporate environment
• Basic understanding of the supported business function (e.g., sales, safety, customer service)
• Familiarity with terminology related to areas such as Marketing, Medical, Clinical Research, or Logistics
• Experience working with external vendors and service providers

• Act as the primary administrative contact for two departments, coordinating daily operational processes
• Manage incoming calls, emails, and routine correspondence
• Maintain distribution lists, databases, and department documentation
• Coordinate mailings, courier services, and office supplies
• Support administrative processes including invoicing, payments, and promotional material distribution
• Manage relationships with external vendors and service providers
• Organize meetings, travel arrangements, and visitor logistics
• Prepare meeting agendas, minutes, reports, and presentations
• Manage calendars and administrative needs of team members
• Support departmental projects and onboarding of new employees