Project Manager - Asana Expert

We are seeking a highly organized and proactive Project Manager to support company-wide operations by owning task management systems, workflow execution, and cross-department accountability through Asana. This role is essential in ensuring internal teams stay on track with deliverables, deadlines, and standardized processes. The Project Manager will help leadership focus on strategic initiatives by maintaining workflow integrity, enforcing task accountability, and optimizing project systems.

• 3-5 years of experience in applying a defined project management style (e.g., Agile, Waterfall, Lean 6 Sigma).
• Strong experience using Asana in a professional setting (2+ years preferred).
• Experience building templates, dashboards, workflows, and implementing rules/automations in Asana.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Strong follow-up and accountability skills.
• Ability to work independently in a remote environment.
• High attention to detail and commitment to maintaining clean systems.
• Advanced English proficiency (C1-C2).
• Familiarity with Amazon Seller Central and the eCommerce landscape.
• Understanding of marketing operations, creative processes, and agency workflows.
• Experience working in a fast-paced remote environment.
• Experience supporting cross-functional teams.

Asana Workflow & System Ownership:

• Maintain and optimize Asana project structures, workflows, and templates.
• Build and implement Asana rules and automations to improve task routing and accountability.
• Ensure all projects follow standardized Asana best practices and company processes.
• Create and update reusable project templates for recurring initiatives.
• Maintain organized project boards with consistent naming conventions and task hygiene standards.

Task Accountability & Deadline Management:

• Monitor task progress daily to ensure deadlines are met and deliverables remain on track.
• Audit projects regularly to identify overdue tasks, missing assignees, incomplete task details, and stalled deliverables.
• Follow up with task owners to ensure accountability and timely completion.
• Escalate blockers, overdue deliverables, and workflow issues appropriately.
• Ensure due dates remain accurate and updated with proper documentation.

Cross-Functional Project Coordination:

• Coordinate deliverables across departments to ensure projects stay aligned and moving forward.
• Clarify responsibilities and streamline task handoffs between teams.
• Track cross-functional dependencies and resolve bottlenecks.
• Support operational alignment across marketing, creative, ads, brand management, and leadership teams.

Reporting & Operational Visibility:

• Maintain Asana dashboards and reporting views for leadership visibility.
• Provide recurring project status updates, including overdue tasks and potential risks.
• Track workflow trends and identify opportunities for process improvement.
• Ensure leadership has clear visibility into project health at all times.

SOP & Process Documentation Support:

• Assist in the creation and maintenance of Standard Operating Procedures (SOPs).
• Document internal workflows and ensure processes are clearly outlined for team use.
• Update SOPs and workflows as systems evolve.
• Support continuous improvement efforts across departments.

Other Duties as Assigned:

• Responsibilities may evolve based on business needs and trust built over time.

As part of our recruitment process, all candidates will be kindly asked to agree to Lago’s Confidentiality and Non-Circumvention Agreement to ensure a respectful and professional experience for everyone involved.