Talent Mobility Specialist

We are seeking a Talent Mobility Specialist to become part of our team. You will join a cooperative setting that assists employees and their families throughout relocation and mobility journeys. This role offers a great chance to contribute to a globally focused function while engaging with a variety of stakeholders in a lively and fast-moving environment.

• At least 1 year of professional experience, preferably in Global Mobility, HR, Personnel, or Travel
• Ability to follow established procedures and contribute to their enhancement
• Strong negotiation and problem-solving skills
• Fast learner with multitasking ability and initiative
• Excellent planning and organizational skills
• Resilience and ability to work in a deadline-oriented environment
• Ability to work with diverse stakeholders to achieve outcomes
• Excellent interpersonal and communication skills
• Strong customer orientation and dedication to service excellence
• Solid stakeholder management, problem-solving, and negotiation capabilities
• Ability to maintain strict confidentiality and handle sensitive information responsibly
• Experience working with cross-functional teams
• Practical knowledge of Microsoft 365, SharePoint, Google Drive, and Teams
• Enthusiasm for learning and using AI-powered tools such as Microsoft Copilot and ChatGPT
• Interest in process optimization and operational efficiency
• Strong written and verbal command of English and Polish (B2 level or higher)

• Organize the preparation of documentation for Polish visas and work permits, including initial submission, renewal, and ongoing maintenance of status
• Arrange relocation logistics for employees and their family members
• Support employees with settling-in activities in Poland
• Serve as the main point of contact for managers, recruiters, HR, and employees during the relocation journey
• Deliver comprehensive information and ad hoc support efficiently and within agreed SLAs
• Monitor and record the status of relocation cases, reporting obstacles and resolutions
• Identify process gaps and proactively enhance current processes
• Address onboarding and offboarding issues to maintain seamless relocation
• Convey corporate policies and ensure compliance throughout relocation activities
• Update management on case progress, stakeholder feedback, and case statistics
• Maintain adherence to corporate policies, immigration regulations, and data protection requirements including GDPR
• Partner with internal and external stakeholders such as managers, HR, recruiters, vendors, and government authorities
• Track critical deadlines and proactively follow up on necessary actions
• Deliver high-quality work within deadlines, with or without direct oversight