Talent Mobility Specialist

We are looking for a Talent Mobility Specialist to join our team. You will become part of a collaborative environment that supports employees and their families through relocation and mobility processes. This is an excellent opportunity to contribute to a global-oriented function while working with diverse stakeholders in a dynamic and fast-paced setting.

• At least 1 year of work experience, preferably in Global Mobility, HR, Personnel, or Travel
• Ability to follow established processes and contribute to their improvement when needed
• Strong negotiation and problem-solving skills for effective case management
• Ability to learn quickly, multitask, and display initiative in daily activities
• Excellent planning and organizational skills for managing multiple priorities
• Resilience and willingness to work in a deadline-driven environment
• Ability to successfully cooperate with various stakeholders to achieve results
• Excellent interpersonal and communication skills for engaging with diverse audiences
• Strong customer focus and service excellence mindset
• Solid stakeholder management, problem-solving, and negotiation skills
• Ability to maintain strict confidentiality and handle sensitive information responsibly
• Experience working with cross-functional stakeholders across different teams and functions
• Working knowledge of Microsoft 365, SharePoint, Google Drive, and Teams for daily collaboration and documentation
• Interest in learning and leveraging AI-powered tools, such as Microsoft Copilot, ChatGPT, or similar, to support daily work and improve efficiency
• Interest in process optimization and operational efficiency improvements
• Excellent written and verbal command of English and Polish (B2 level or higher)

• Coordinate the preparation of documents for Polish visas and work permits, including initial application, renewal, and maintenance of status
• Prepare relocation logistics for employees and their family members to ensure smooth transitions
• Provide assistance to employees with settling-in in Poland, supporting their adaptation to the new environment
• Act as the primary service contact for managers, recruiters, HR, and employees throughout the relocation process
• Provide full information and ad hoc assistance efficiently and within SLAs
• Track and register the status of relocation cases, reporting issues, impediments, and corresponding actions or solutions on a regular basis
• Identify process gaps or growth areas and actively address them to improve the existing process
• Detect and resolve onboarding and offboarding issues to ensure that the relocation process is seamless
• Communicate corporate policies to employees and enforce compliance across relocation activities
• Report on case progress, relay stakeholder feedback, and provide case statistics to management
• Ensure strict compliance with corporate policies, immigration regulations, and data protection requirements, including GDPR, when handling personal and sensitive information
• Collaborate effectively with internal and external stakeholders, including managers, HR, recruiters, vendors, and government authorities
• Monitor critical deadlines and proactively follow up on required actions
• Perform quality work within deadlines both with and without direct supervision