ICT Project Coordinator

With over 1800 employees across 25+ countries in Europe, Uni Systems provides consulting, design, implementation, and support services in ICT integrated solutions. They serve more than 300 customers and are part of the Quest Group. The company offers continuous development opportunities including technical trainings, leadership programs, and a Mini MBA in collaboration with ALBA Graduate Business School. Benefits include hybrid working models, private medical insurance, and mental health programs.

• Bachelor Degree and at least 5 years of relevant professional IT experience.
• Minimum 3 years experience coordinating ICT projects or technical initiatives in a similar role.
• Experience coordinating at least two ICT infrastructure projects involving multiple technical domains.
• Experience coordinating dependencies across at least three of the following areas: Network, Cloud/Data Centre, Databases, Identity and Access Management (IAM), Endpoint/Workplace, Cybersecurity/Architecture, Monitoring, Service Operations.
• Experience supporting supplier engagement, procurement documentation, Proofs of Concept (PoCs), or ICT contract implementation.
• Practical experience with project and service-management tools such as Azure DevOps, ServiceNow, Jira, MS Project, Planner, or equivalents.
• Strong knowledge of ICT project lifecycle, governance, and delivery methodologies including PM² or equivalents.
• Good understanding of ICT infrastructure, service management, change management, operational readiness, and transition to service.
• Good knowledge of project planning and control including schedules, milestones, actions, decisions, dependencies, and changes.
• Ability to translate business needs into clear scope, deliverables, coordination actions, and acceptance criteria.
• Excellent communication, facilitation, reporting, and documentation skills to work effectively with technical teams, managers, business stakeholders, and suppliers.
• At least one internationally recognized certification from PM², PRINCE2, or PMP (or equivalent certifications accepted by the Contracting Authority).
• Mandatory English language proficiency at minimum B2 CEFR.

• Coordinate assigned ICT projects and technical initiatives throughout initiation, planning, execution, monitoring, and closure under the direction of the Project Manager or designated Operational Actor.
• Prepare and maintain project scope, plans, schedules, milestones, work packages, acceptance criteria, and project-control records according to PM², Agile, or other approved methodologies.
• Monitor progress, resources, risks, issues, changes, and dependencies, escalating deviations and decisions requiring action.
• Coordinate multiple small and medium-sized initiatives in parallel and support timely delivery of agreed outcomes.
• Coordinate activities across technical teams covering networks, cloud/data centre, cybersecurity, databases, identity and access management, modern workplace, monitoring, service desk, and operations.
• Facilitate technical scoping and readiness activities including environments, access, capacity, integration, testing, architecture, security, and operational dependencies.
• Coordinate interfaces between technical teams, business owners, and specialist functions.
• Identify and follow up on blockers and cross-team dependencies through governance and escalation processes.
• Organise and facilitate project meetings, technical workshops, status reviews, and decision sessions, maintaining agendas, minutes, action, and decision records.
• Coordinate communication and follow-up with business stakeholders, technical teams, suppliers, and consultants.
• Support preparation of procurement requests, requests for service, terms of reference, and related documentation.
• Support supplier mobilisation and contract implementation by tracking actions, man-days, deliverables, acceptance evidence, and dependencies.
• Maintain project plans, status reports, dashboards, logs, and an auditable project repository.
• Prepare management reports and briefing materials.
• Coordinate testing, acceptance, handover, operational readiness, knowledge transfer, closure, and lessons learned.
• Identify and propose practical improvements to project coordination, reporting, templates, and knowledge management.
• Perform other relevant duties as assigned by the supervisor.

English language proficiency at minimum B2 CEFR is mandatory. At Uni Systems, equal employment opportunities are provided with a ban on discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation, or any other characteristics.