Senior Project Manager (HR & Group Systems) | f/m/d

ERGO Technology & Services S.A. (ET&S), a member of the Munich Re and ERGO Group, delivers integrated IT and business services to international markets. They focus on modern, business-driven IT solutions and support various insurance processes including finance, operations, and underwriting. The company operates offices in Warsaw and Gdansk and maintains strong global partnerships in a multicultural environment.

• Fluency in English.
• Minimum 7 years of experience managing the delivery of IT infrastructure, workplace, or application projects in complex and dynamic environments, preferably in global Finance, Insurance, or regulated industries.
• Experience in IT Operations, Infrastructure, Networks, Engineering, Application Management, Workplace tooling, and IT Support.
• Working knowledge of Project/Programme Management methodologies including MSP, PRINCE2, and Agile.
• Strong management skills in project, financial, change management, and facilitation.
• Experience setting up and driving global programmes.
• Strong organizational skills and ability to coordinate global teams for successful project delivery.
• Ability to work within complex organizational structures to achieve business outcomes.
• Excellent project planning, budgeting, scoping, costing, and scheduling skills.
• Proven ability to create meaningful reports and summarize project health for stakeholders.
• Capability to manage multiple functional and geographic workstreams cohesively.
• Knowledge of international infrastructure integration issues.
• Experience managing distributed teams and working in matrix setups.
• Excellent communication and presentation skills.

• Drive multiple complex projects with budgets of approximately €1m – €3m, overseeing delivery using formal project management techniques.
• Plan and follow up on assigned projects, including scheduling, cost planning, resource management, and quality assurance.
• Produce a Charter for each project defining scope, budget, resources, schedule, and approach.
• Collaborate with internal ERGO partners to troubleshoot planning issues and facilitate workshops with stakeholders.
• Prepare, plan, and supervise IT project delivery areas including infrastructure and systems integration.
• Proactively manage project risks and issues, developing mitigation plans.
• Manage project meetings, schedules, milestones, and delivery.
• Prepare project correspondence and presentations for status reports and executive updates.
• Track and manage all project costs, including contracts and internal resource assignments.
• Coordinate completion of project documentation, plans, change requests, approvals, and compliance steps.
• Build and maintain successful relationships with teams and business partners.
• Travel to ERGO European locations as required.

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