Workplace Coordinator

We're a fast-growing business lender expanding across Europe, supporting SMEs with fast, flexible funding.

• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Detail-oriented with a high level of accuracy.
• Proficient in using office software, including MS Office (Excel, Word, Outlook).
• Experience in office administration or a similar role.
• Ability to work collaboratively with internal teams and external partners.
• Problem-solving skills and proactive issue resolution.

• Ensure the smooth and efficient operation of the office, providing support to management and other departments as required.
• Own the workplace experience, keeping the office organised, welcoming, and running smoothly.
• Liaise with building management and maintenance providers for timely resolution of office issues.
• Greet visitors and coordinate refreshments for a professional guest experience.
• Manage meeting room bookings, ensuring rooms are clean, presentable, and tech-enabled.
• Support planning and execution of internal and external events including setup, pack-down, and catering logistics.
• Monitor and manage inventory of kitchen and office supplies.
• Build and maintain relationships with vendors including catering, cleaning, office supply, and merchandise partners.
• Source and assess new vendors to improve service quality.
• Provide ad hoc administrative support to the Senior Leadership Team and assist other departments.
• Support onboarding by preparing desks, welcome kits, conducting office tours, and coordinating Day 1 logistics.
• Track and manage employee merchandise inventory and coordinate distribution.
• Maintain and update monthly office noticeboards with engaging themes and team content.
• Assist with people tasks such as HR admin, birthdays, and milestones, supporting People & Culture as required.

Please be informed that the data controller is TechTree (hereinafter "controller"). You have the right to request access to your personal data, their rectification, erasure or restriction of processing, the right to object to processing, as well as the right to data portability and to lodge a complaint to the supervisory authority. Personal data will be processed for the purpose of the recruitment process. Provision of data to the extent resulting from the Act of 26 June 1974 Labour Code is mandatory. In the remaining scope, providing data is voluntary. Refusal to provide mandatory data may result in the impossibility to carry out the recruitment process. The Administrator processes mandatory data on the basis of a legal obligation incumbent upon him/her, while with regard to additional data, the basis for processing is consent. Personal data will be processed until the recruitment procedure is completed and for the period of the possibility of asserting potential claims, and in the case of consent to participate in future recruitment procedures - until the withdrawal of such consent. Consent to the processing of personal data can be withdrawn at any time. The recipient of the data is the Just Join IT service and other entities to whom we have entrusted the processing of data in connection with recruitment.