IT Project Manager

Flying Bisons is a leading Strategic Design & Digital Consulting company based in Warsaw, with projects across Europe and the Middle East. Their mission is to help clients unleash digital potential through enterprise platforms, government services, and corporate ecosystems used by millions of people. Projects include national workforce platforms, education ecosystems, major banks, global telecoms, and international brands.

• Minimum 3+ years of project management experience, preferably in a digital agency or tech environment with products involving UX/UI design, development, and research.
• Experience working with clients from the Middle East and MENA region, with understanding of business culture.
• Strong familiarity with project management software, especially Jira and time-tracking tools.
• Solid understanding of modern technology capabilities and constraints.
• Proficiency in written and spoken Polish and English, at C1/C2 level.
• Excellent communication skills to manage client expectations and align internal teams.
• Proven ability to lead cross-functional teams of 10 to 15 members with a product-focused mindset.
• Full responsibility for project execution and a proactive, solution-oriented approach.
• Ability to identify business opportunities.
• Strong understanding of budget management, profitability, and reporting.

Nice to have:

• Experience with Productive.
• Experience in digital agency environments.
• Experience managing projects for international clients.
• Experience contributing to AI-first project management tools and processes.

Order management and business development:

• Creating and managing work orders based on client requirements and team capacity.
• Preparing business proposals based on client needs and profitability calculations.
• Proactively managing delivery timelines and ensuring smooth order processing.
• Identifying upsell opportunities and expanding partnerships.

Team and resource management:

• Monitoring team capacity and allocating resources effectively.
• Planning for substitutions and managing ad-hoc changes.
• Supporting onboarding and offboarding of team members, including access, approvals, and NDAs.

Financial and administrative oversight:

• Supervising data accuracy in billing systems and supporting invoicing.
• Monitoring budget utilization and tracking hours worked.
• Communicating discrepancies and monitoring client receivables.

Project execution and quality:

• Acting as primary contact for clients and internal teams, including Analytics, Design, and Development.
• Gathering and structuring project status updates.
• Supporting resolution of daily project issues and managing pressure.
• Supporting quality control of strategically important deliverables.
• Managing projects using agile methodologies including 1 to 2 week sprints, within Jira and other PM tools.

Stakeholder and risk management:

• Building and nurturing relationships with partners, understanding MENA region business culture.
• Proactively managing risks including availability during holidays.
• Communicating to keep all stakeholders aligned on project goals.

Process improvement:

• Engaging in development of tools and processes to support AI-first project management.

Candidates must run a business and be able to issue invoices. Consent is required for personal data processing, AI-assisted application document processing, and recruitment interview recordings with AI assistants as per legal notices.